How Much Does AV Rental Cost in Nashville?

One of the most common questions we get at Nashville Audio Visual is: “How much is this going to cost?” It’s a fair question, and the honest answer is — it depends. But we can give you real ballpark numbers so you can plan your budget before calling us for a quote.

What Affects AV Rental Pricing in Nashville?

Several factors drive the cost of AV rental in Nashville:

• Event size — A 50-person boardroom meeting costs far less than a 2,000-person gala
• Services needed — Audio only, or audio + video + lighting + production management
• Duration — Single-day vs. multi-day events
• Venue — Some venues have in-house AV (which may cost more than hiring us independently)
• Technicians — Equipment-only vs. staffed events
• Travel distance — Nashville metro vs. outlying areas

Audio AV Rental Cost in Nashville

Audio is often the most critical element of any event. Here’s a rough breakdown:

• Basic PA system (small meeting/ceremony): $300–$700
• Corporate general session audio (100–500 people): $1,500–$5,000
• Concert PA / line array system: $3,000–$20,000+
• Add a sound engineer: $400–$1,000 per day
• Wireless microphone add-on: $150–$400 per mic

Video AV Rental Cost in Nashville

• Projector & screen (small room): $400–$900
• Full projector system with technician (ballroom): $1,500–$4,000
• LED video wall: $3,000–$15,000+ depending on size
• Live streaming setup: $800–$3,000
• Temporary TV rental (single TV): $200–$500

Lighting Rental Cost in Nashville

• Uplighting package (10–20 fixtures, wedding/gala): $500–$1,500
• Stage wash lighting (corporate event): $800–$2,500
• Full DMX concert lighting rig: $3,000–$15,000+
• Gobo monogram projection: $300–$700
• Chandeliers & decorative fixtures: $500–$2,000+

Full Event Production Cost in Nashville

When you bundle audio, video, lighting, and production management together, you benefit from a single vendor coordinating everything. Full production packages typically range:

• Small corporate event (under 100 people): $2,000–$6,000
• Mid-size corporate conference or gala (100–500 people): $6,000–$20,000
• Large event or concert (500+ people): $20,000–$100,000+

Hotel AV vs. Independent AV Company in Nashville

Many Nashville hotel venues require you to use their in-house AV company — and they typically charge a significant premium for it. Hiring an independent company like Nashville Audio Visual directly through the hotel (or bringing us in as a preferred vendor) almost always results in better equipment, more experienced crew, and lower cost. We regularly serve as the in-house AV team for premier Nashville hotels and are experienced navigating hotel AV requirements.

Get a Real Quote for Your Nashville Event

The best way to know exactly what your event will cost is to talk to us directly. We provide free, custom quotes with transparent line-item pricing. No hidden fees, no surprise charges on event day.

Frequently Asked Questions About AV Costs in Nashville