Corporate Events
Captivate, Motivate & Inspire
Corporate AV Services
When you represent your company, you have many goals. They may include motivating your clients, making a presentation captivating, or bringing excitement to the future of your organization.
Nashville Audio Visual helps companies use creative audio-visual solutions to communicate effectively through visual stimulation and professional sound production. We handle every technical detail so you can focus on your people.
Equipment & Services
Everything you need for a polished, professional corporate event — all under one roof.
Audio
- Wired & Wireless Microphones
- Podium Microphone
- Speakers on Stands
- Line Array Speakers
- Analog and Digital Mixers
- Feedback Suppressor
- Audio Recorders
- Audio Technicians
Lighting
- Stage Wash Lighting Fixtures
- Truss Structures
- LED Up Lights
- Battery Powered LED Up Lights
- Automated Lighting Fixtures
- DMX Lighting Consoles
- String Lights
- Lighting Technicians
Video & Presentation
- Fast Fold Screens with Dress Kits
- 3,000+ Lumen Projectors
- LED Video Walls
- Perfect Cue Presentation Remote
- Speaker Timer
- Monitors & Stands
- Seamless Switcher
- Video Technicians
What We Build Most Often
One Crew, One Quote, One Point of Contact
Corporate AV goes wrong in the seams — the audio company blaming the video company, the lighting arriving after the stage is built, nobody owning the moment the CEO’s microphone cuts out. We handle audio, video, lighting, staging, power and crew under one roof, which means one number to call and nobody to referee.
From the published event production cost guide: full corporate AV with audio, video and lighting typically runs $2,000–$15,000+ depending on headcount and program, and a general session for 300 usually lands in the $8,000–$20,000 range. You get one itemized quote, and the number on it is the number on the invoice.
If your event is in a hotel, you are not required to use the in-house AV desk — here is how bringing in an independent company works. We produce at Music City Center, the convention hotels, and venues across Middle Tennessee, and we travel for larger productions. See event spotlights for real examples, or how we produce events for the full process.
Common Questions
How much does corporate event AV cost in Nashville?
From our published cost guide, full corporate event AV with audio, video and lighting typically runs $2,000 to $15,000+ depending on headcount, venue and program. A general session for about 300 people — sound, projection or an LED wall, stage wash, staging and crew — usually lands in the $8,000 to $20,000 range. Every quote is itemized, so you can see what each element costs and adjust before you sign.
Can we bring you into a hotel that has in-house AV?
Almost always, yes. Most Nashville hotel contracts allow an outside AV company, and planners commonly save a meaningful amount doing it. We coordinate directly with the hotel's operations team on load-in, power and rigging so the day runs smoothly. We are independent — not the in-house or preferred vendor at any venue — which is exactly why we can be honest about what your room actually needs.
Do you handle hybrid and live streaming?
Yes, as a scoped part of the production rather than an add-on. That means camera switching, encoders, confidence monitors, a dedicated operator, and either the venue's internet properly provisioned or our own connectivity. A laptop on a chair at the back of the room is not hybrid, and remote attendees can tell within thirty seconds.
How far in advance should we book a general session?
Four to eight weeks gives us time to do the venue advance properly, draw the stage plot, and hold the right inventory — especially for LED walls in peak conference season. Single-day meetings and smaller events can often be turned much faster. If your date is close, call and we will tell you honestly whether we can do it right.
Do you provide crew, or just the equipment?
Both, depending on what you need. Full production comes with a technical director, operators at each position, and a show caller running the program. Straightforward rentals can be delivered and set by our crew, and smaller items are available for will-call pickup. Most corporate events want the crew, because the value is somebody in the room who fixes the problem before you notice it.
Do you travel outside Nashville for corporate events?
Yes. We deliver across Middle Tennessee and travel for larger productions to Huntsville, Chattanooga, Knoxville, Memphis, Birmingham and Bowling Green — and we have taken full productions as far as the Omni in San Antonio. Travel is itemized on the same quote as the gear and labor, never discovered later.
Let’s Plan Your Corporate Event
From board meetings to multi-day conferences, we handle every technical detail — one crew, one all-in quote — so you can focus on your people.
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