Full-Service Event Production Company in Nashville, TN
Audio, video, lighting, staging, power and crew — one team from load-in to strike, since 1995
What a Full-Service Event Production Company Actually Does
“Event production” gets used loosely in Nashville. A rental house drops gear at the dock and calls it production. A hotel’s in-house desk bills a commission on top of the same gear and calls it production. Here is what it means when we say it: Nashville Audio Visual owns the equipment, employs the crew, plans the show, and runs it — audio, video, LED, lighting, staging, rigging, power, and the show call — under one contract and one itemized invoice.
We have been doing exactly that in Nashville since 1995: more than 25,000 events, from a 50-person board dinner at the Hermitage Hotel to festival fields with thousands in front of the stage. The same production manager who specs your show is on headset when it runs.
Every Technical Element, One Crew
Six departments that usually mean six vendors. Here they are one phone call.
Nashville Event Production by Event Type
Every event type has a different failure point. These are the ones we have produced enough times to know where they break.
How We Produce an Event in Nashville
Shows are won in the advance. By the time the truck leaves our Fesslers Parkway warehouse, the room has already been built on paper.
What Event Production Costs in Nashville
Most event production companies in Nashville will not put a number on a page. We publish ours, because a planner with a budget makes a better client than one guessing.
| Production | Typical scope | Published range |
|---|---|---|
| Corporate meeting or breakout | Screen or display, PA, wireless mics, technician | $2,000–$15,000+ |
| Conference general session | Stage, IMAG or LED wall, lighting, show call | $8,000–$20,000 |
| Concert or multi-day production | Line array, festival staging, full lighting rig, power, crew | Can exceed $50,000 |
| PA system (component) | Small room to mid-size event, delivered | $300–$700 / $1,500–$5,000 |
| LED video wall (component) | Includes operator | $3,000–$6,000 / $6,000–$10,000 / $10,000+ |
| Projection (component) | Meeting package to ballroom laser projection | $400–$900 / $1,500–$4,000 |
| Lighting (component) | Uplighting package / programmed stage DMX rig | $500–$1,500 / $2,000–$10,000+ |
| Staging & truss (component) | Quoted from the stage plot | Itemized per configuration |
Ranges are the same ones published on our rental pages, so the full-production quote is never a surprise next to them. In a hotel, set our itemized number beside the in-house bid for the same scope — clients typically save 30–40%. For sample budgets by event type, read the Nashville event production cost guide.
The Inventory Behind the Quote
We own what we quote. That is why a Nashville production from us is not a sub-rental chain with three markups in it, and why a last-minute change on show day comes off our truck instead of someone else’s calendar.
- QSC line-array and compact PA systems, Sennheiser wireless, in-ear monitors — PA system rental
- Modular LED video walls with operator — LED wall rental
- Epson Pro and NEC laser projectors, Da-Lite screens, camera switching for IMAG — projector rental
- Chauvet moving heads, LED uplights, gobos, string-light canopies, chandeliers — lighting rental
- Stage decks 8×8 to festival scale, truss, pipe and drape — stage rental
- Power distribution, cable, and weather-safe outdoor packages
Have your own crew? The same inventory rents delivered or will-call from the warehouse. Browse the full rental catalog.
Recent Nashville Productions
Every event below was produced end-to-end by our team — planning, gear, crew, and show call.
Choosing Among Event Production Companies in Nashville
There are four ways to get a show produced in this city. Three of them are sometimes the right answer, and we will tell you which.
| Option | Right when | Watch for |
|---|---|---|
| Hotel in-house AV | One projector, one screen, one mic, and convenience is worth the premium | A commission back to the property on top of gear and labor; the math flips on anything with a real production footprint — independent vs in-house |
| Rental-only company | You have your own technicians and only need gear at the dock | Nobody on site when the wireless drops out at 9:02; we rent this way too, with a tech if you want one — AV rental |
| Freelance engineer + rented gear | A single-department show: a band and a PA, or a projector and a laptop | Sub-rentals stacked on sub-rentals, no spares, and one person who cannot be in the breakout and the ballroom at once |
| Full-service production company | A general session, gala, concert, hybrid event, multiple rooms, or anything with a cue list | Ask whether they own the inventory and employ the crew, and whether the quote is itemized. Ours is both. |
Where We Produce
We have produced events at the Music City Center, Gaylord Opryland Resort & Convention Center, Bridgestone Arena, Nissan Stadium, Ryman Auditorium, Schermerhorn Symphony Center, The Hermitage Hotel, and major outdoor venues across Middle Tennessee. The dock managers at the convention hotels know our trucks.
Omni Nashville JW Marriott Grand Hyatt Westin Renaissance Four Seasons Hermitage Hotel Hutton Hotel Hilton Downtown All hotel AV →
We serve Nashville, Brentwood, Franklin, Murfreesboro, Hendersonville, Mount Juliet, and all of Middle Tennessee. We also take full productions on the road — regularly to Huntsville, Birmingham, Chattanooga, Knoxville and Memphis, and as far as San Antonio — with the same trucks, crew, and one itemized quote.
Available 7 days a week. Call 615-988-4554 or request a production quote.
Nashville Event Production FAQ
What does a full-service event production company in Nashville actually do?
Everything technical, under one contract: technical planning and venue coordination, stage design and rigging, audio, video and LED, lighting, power distribution, run-of-show development, rehearsals, on-site technical direction, a show caller, and the crew that loads in and loads out. You get one point of contact and one itemized invoice instead of five vendors who have never met.
How much does event production cost in Nashville?
Full corporate event production with audio, video, and lighting typically ranges from $2,000 to $15,000+, depending on headcount, venue, and program complexity. A conference general session with IMAG, lighting and staging usually lands between $8,000 and $20,000. Large concerts and multi-day productions can exceed $50,000. As an independent production company, our quotes routinely come in well under in-house hotel AV pricing for the same scope — and we itemize everything, so you see exactly what you're paying for.
Can you work in hotels that have in-house AV providers?
Yes — almost every Nashville hotel allows outside AV and production companies, and we work in them constantly. We know each property's load-in docks, rigging points, power, and paperwork, and we coordinate directly with the venue so bringing your own production team is seamless. Clients typically save 30-40% versus the in-house quote for the same show.
Do you provide the crew, or just the equipment?
Both, and you choose. Full production comes with operators at every position and a show caller on the run-of-show. If you already have your own technicians, rent from us instead — delivered and set up, or will-call from our Fesslers Parkway warehouse. Either way it is the same owned inventory.
What types of events does Nashville Audio Visual produce?
Corporate conferences and general sessions, town halls and all-hands meetings, galas and award shows, concerts and festivals, product launches, trade shows and conventions, weddings, nonprofit fundraisers, graduations, and city and government events.
Can you handle both small and large event productions?
Yes. We are equally comfortable producing an intimate 50-person corporate dinner as we are managing a 10,000-person festival. Our team scales with your event — from a single technician for a small meeting to a full production crew for a major concert.
Can you livestream or run a hybrid event?
Yes. We add cameras, a video switcher, and a clean program feed for your streaming platform or recording, alongside the room audio, screens, and lighting. The remote audience gets the same mix and the same graphics as the room.
How far in advance should we book event production?
For large conferences, galas, and festivals, 2-6 months ahead is ideal — especially during Nashville's peak spring and fall seasons. That said, we're built for speed: we answer 7 days a week, quote within one business day, and regularly turn around full productions on short notice when calendars allow.
Do you work with event planners and venues in Nashville?
Yes. We regularly collaborate with Nashville event planners, wedding coordinators, hotel AV teams, and venue managers. We're experienced working within venue requirements and alongside other vendors to ensure a seamless event experience.
How long has Nashville Audio Visual been producing events?
Nashville Audio Visual has been serving the Nashville events industry since 1995 — over 30 years. We've produced more than 25,000 events and work regularly in premier Nashville hotels, at Music City Center, and at venues across Middle Tennessee.
Let’s Produce Your Event
One team, one point of contact, every technical element handled. Tell us what you’re planning and we’ll send real numbers within one business day.
Get a Production Quote