Projector & Screen Rental in Nashville
Meeting-room units to 15,000-lumen laser projection — delivered and focused, or will call
The Right Projector, Not Just a Projector
A washed-out screen can sink a great presentation. We match lumens to your room — a compact unit for a boardroom, a 6,000-lumen projector for a hotel meeting room, or a 12,000–15,000 lumen laser projector that stays vivid in a lit ballroom — and pair it with the right screen, cabling, and switching. Rentals come delivered and focused by a technician, or same-day will call from our Nashville warehouse.
Two Packages Cover Most Events
| Package | Best For | What’s Included | Typical Price |
|---|---|---|---|
| Meeting Room | Boardrooms, breakouts, classrooms, home events | Projector sized to the room, tripod or fast-fold screen, all cables & adapters | $400–$900 |
| Ballroom & General Session | Conferences, galas, award dinners, houses of worship | High-lumen laser projector, fast-fold screen with dress kit, switching, on-site technician | $1,500–$4,000 |
Dual-screen setups, confidence monitors, and outdoor movie packages quoted on request. Full detail in our Nashville AV cost guide.
Professional Projection Gear
Our shelves carry working-grade projection: Epson Pro 12,000 and 15,000-lumen laser WUXGA projectors, NEC 6,000-lumen units, ViewSonic short-throw and meeting-room projectors, and Da-Lite fast-fold and tripod screens. Browse the full inventory at projectors & screens.
- Epson Pro laser WUXGA — 12,000 & 15,000 lumens
- NEC 6,000-lumen WUXGA projectors
- ViewSonic short-throw & portable units
- Da-Lite fast-fold screens with dress kits
- Switchers, confidence monitors & presentation remotes
Projector or LED Wall?
Honest answer: it depends on your light and your content. Controlled lighting and slide-driven programs → a high-lumen projector is the smart money. Bright rooms, video-heavy content, IMAG, or a premium look → step up to an LED video wall. We rent both, so our recommendation is based on your event — not on what’s in the warehouse.
Read the LED vs. Projection Guide
Projector Rental FAQ
How much does projector rental cost in Nashville?
A projector and screen for a small meeting room runs $400–$900. A full ballroom projection system — high-lumen laser projector, fast-fold screen, switching, and a technician — ranges from $1,500–$4,000. See our Nashville AV cost guide for the complete pricing breakdown.
How many lumens do I need for my event?
Rule of thumb: 3,000–4,000 lumens works for a small meeting room with controlled lighting; 6,000 lumens handles most hotel meeting rooms; ballrooms and general sessions need 12,000–15,000 lumen laser projectors to stay bright with the house lights up. Tell us your room and screen size and we'll spec the right unit — over-lit rooms kill dim projectors.
Can I pick up a projector rental myself?
Yes. Will call pickup from our Nashville warehouse is available on meeting-room projectors and tripod screens — often same-day. We test the unit with you before you leave and include every cable and adapter you'll need.
Should I rent a projector or an LED video wall?
If your event has bright ambient light, video-heavy content, or IMAG, an LED wall wins. For presentations in a controlled-lighting room, a high-lumen projector delivers a great image at a fraction of the cost. Our guide on LED walls vs. projection walks through the decision — or just tell us about your event and we'll give you a straight answer.
Do you rent projectors and screens for outdoor movie nights?
Yes — outdoor movie setups are a Nashville favorite. We pair a high-brightness projector with a large fast-fold screen, add a PA system for the soundtrack, and handle power. Great for neighborhood events, school functions, and company picnics.
What screens do you rent?
Da-Lite fast-fold screens with dress kits for ballrooms and stages, tripod screens for meeting rooms, and large-format screens for outdoor events. We'll match the screen size to your room depth and audience so everyone reads the back row of your slides.
Let’s Get You On Screen
Tell us your room, headcount, and content — we’ll spec the projector and screen and send real numbers within one business day.
Get a Free Projector Quote